Privacy Policy
Dear User,
TEDxMarvila, organized by its independent licensee and Data Controller, places a high value on your privacy and is committed to processing your personal data with fairness, lawfulness, and transparency. This privacy policy outlines how we handle your data, adhering to EU Regulation 2016/679 (“GDPR”) and other applicable privacy laws.
Categories of Personal Data Collected
TEDxMarvila may collect and process the following types of personal data:
• Personal Information: Name and surname.
• Contact Details: Email address.
• Professional Data: Information about your profession.
• Images: Photos, videos, or recordings of your image or voice captured during TEDxMarvila activities.
• Other Personal Data: Details about hobbies, projects, or ideas shared with us; or additional information contained in materials you submit.
• Website Data: Information regarding your navigation and usage of our website (please refer to our Cookie Policy for more details).
Purposes and Legal Bases for Processing
TEDxMarvila processes your data for the following purposes, based on the specified legal grounds:
1. Responding to Requests for Information
• Legal Basis: Execution of pre-contractual measures (Art. 6(1)(b) GDPR).
• Providing your personal data is mandatory; without it, we cannot respond to your inquiries.
2. Participation and Registration for Events
• Legal Basis: Execution of pre-contractual measures (Art. 6(1)(b) GDPR).
• Providing your data is mandatory for registration, evaluation of speaker applications, and related activities.
3. Publication of Images for Promotional Purposes
• TEDxMarvila may publish your images for promotional purposes on our website, printed materials, or other media in accordance with copyright laws and GDPR.
• Legal Basis: Execution of a contract (Art. 6(1)(b) GDPR).
• Providing your images is necessary for participation and related promotional activities.
4. Defense of Rights
• Legal Basis: Legitimate interest of the Data Controller (Art. 6(1)(f) GDPR).
• Your data may be used to protect or enforce legal rights.
5. Compliance with Legal Obligations
• Legal Basis: Compliance with a legal obligation (Art. 6(1)(c) GDPR).
• Your data will be processed to meet legal requirements.
Data Sharing
Your personal data may be shared with:
• Authorized personnel and external service providers (e.g., event organizers, webmasters) acting under contractual obligations.
• Legal authorities or entities entitled by law to access the data.
• Partners and collaborators assisting with institutional and event-related activities.
• Consultants and professionals bound by confidentiality agreements.
Data Retention
We will retain your data only as long as necessary for the purposes outlined:
• Responding to Requests: Data will be retained for the duration of the request and up to 10 years thereafter.
• Participation and Applications: Data will be stored for the duration of the event or application process and up to 10 years thereafter.
• Promotional Images: Retained as long as required for promotional purposes.
• Legal Defense: Retained for as long as necessary to fulfill legal obligations or defend rights.
Your Privacy Rights
As a data subject, you may exercise the following rights:
• Access: Request confirmation of data processing and access your personal data.
• Portability: Receive your data in a structured, commonly used, and machine-readable format.
• Erasure: Request deletion of data no longer necessary for the purposes collected.
• Rectification: Request corrections or updates to inaccurate or incomplete data.
• Withdrawal of Consent: Revoke consent at any time, without affecting the lawfulness of prior processing.
• Objection: Object to the processing of your data for legitimate reasons.
To exercise these rights, contact us at privacy@tedxmarvila.com. If you are unsatisfied with our response, you have the right to lodge a complaint with the Portuguese Data Protection Authority (CNPD) or pursue legal action.
Minors
TEDxMarvila’s services are intended for users aged 18 and above. Minors may participate only under the supervision and consent of a legal guardian, who must provide proof of guardianship.
Policy Updates
This privacy policy will be periodically updated to reflect changes in legal, operational, or organizational requirements. Please review this policy regularly on the TEDxMarvila website.
For further inquiries, contact us at privacy@tedxmarvila.com.